Expense claims

This page shows you how staff claim money they’ve spent for work, how it’s approved, and how it’s paid back.

An employee submits a claim

1. The employee opens Expense Claim and clicks New.
2. They select their name and the expense approver (usually their manager).
3. They add each expense — the date, the claim type, and the amount — plus any taxes.
4. They submit it.

Staff can do this from their self-service view.

A manager approves

The approver reviews the claim. They can set the sanctioned amount against what was claimed (for example, trimming an over-limit item), then mark it Approved or Rejected, with a comment if needed.

Reimbursement

Once approved, the claim is reimbursed through a payment in Zinye ERP. Reimbursements are kept separate from salary, so they’re handled correctly and not taxed as pay. Several approved claims can be paid together in one go.

Tip

Agree what’s claimable (and any limits) before you roll this out, and ask staff to attach receipts to each expense. Clear rules up front mean fewer rejected claims later.

Related

• Payroll
• Getting help