Advances & loans

This page shows you how to handle money you give employees ahead of time — advances and loans — and recover it cleanly.

Employee advances

An employee advance is money paid before it’s owed — often for an upcoming trip or purchase.

1. The employee requests an advance with an amount and reason.
2. A manager approves it, and it’s paid.
3. Later it’s settled against their expense claims (or recovered), so nothing is left hanging.

Loans

A loan is a larger amount repaid over time. Zinye HR manages the full life of a loan:

1. Define your loan types (e.g. Staff Loan) with their interest and terms.
2. An employee makes a loan application, which is approved and disbursed.
3. Repayments are deducted automatically through payroll over the agreed schedule, with the outstanding balance tracked for you.

Gratuity

For end-of-service payments, gratuity calculates what an employee is owed when they leave, based on a rule you define (length of service × a factor) — feeding into their final settlement.

Tip

Recover advances and loan repayments through payroll, not by chasing people. Automatic deductions mean the balance always reconciles and no one has to remember.

Related

• Expense claims
• Payroll
• Employee lifecycle